Document Management

Document Management solutions for electronic files of any kind

Your requirements

Your business or organisation has recognised that it needs a better way to manage the many electronic documents that are essential part of daily operations.

Some of these documents may have multiple users, which makes version control a critical issue. It is also likely that you regularly transfer large electronic files to and from other organisations using processes that you know are inefficient and time-consuming or are incapable of doing so due to e-mail size restrictions

Your priority is to reduce operating costs and improve efficiency by streamlining your document and file management. The system you choose must include centralised control, tools for sharing and collaboration, and allow you to move very large files with speed and security.

Solution overview

The Clue Design Document and File Management Solution has proven its worth many times in a variety of different industries. Its robustness and versatility are a direct result of the flexibility of our Mintox Adaptive e-Business Software that powers it.

In addition to the core benefits of centralised control of electronic documents and a management system that is easy to set up and manage, this solution will give you with total security and flexibility. You will be able to configure your system to meet the precise needs of your company or organisation knowing that confidential information will be accessible only to those who need to see it.

This is the right solution if you have multiple staff members who need to access the same documents, or if you regularly share electronic files with external parties such as suppliers and customers.

Key capabilities and benefits

Your Clue Design Document and File Management Solution will have features and functions that are tuned to the precise requirements of your company or organisation. After consulting with you to ensure we fully understand your document management needs, we will recommend and develop an individual solution that will suit the workflow patterns of internal and external users.

Your solution will ensure faster and simpler access to documents and files within your business or organisation and with suppliers and customers. For example, if collaborative working with large files has been an issue in the past, you will see immediate benefits from reduced costs and improved productivity. That’s because anyone who needs to access a file will be able to do so quickly and easily, within the constraints of explicit and centrally administered permissions.

Likewise, the transmission of any type of large electronic files will no longer present any problems. Your Clue Design Document and File Management Solution will eliminate traditional inefficient practices such as attaching documents to emails or transferring them to other media that require physical handling and tracking.

For added flexibility, you can use the solution’s drop file capability allowing sharing and collaboration with the option to set an expiry date that provides temporary access to specific people.

Your solution will create greater accountability among your staff, suppliers and customers. This is because it will automatically track document usage and record the name of the user with a date and time stamp.

There are other features that provide additional efficiency and control as well as encouraging improved teamwork and collaboration. For example, you may set up your system to send automatic notifications to members of a group when new documents are uploaded.